Research Administrator

Department Description

The Department of Microbiology and Molecular Genetics is a large teaching and research unit within the College of Biological Sciences. The department is comprised of 20 faculty members in addition to emeriti faculty, lecturers, specialists, researchers, visiting faculty, postdoctoral scholars, undergraduate and graduate students, and instructional, administrative, and research staff.

The incumbent of this position works under general supervision, providing advice and guidance to the Principal Investigator (PI), and works closely with the Office of Research and Contracts & Grants Accounting to facilitate the timely submission of proposals to expedite the transfer of awards.

Microbiology and Molecular Genetics has adopted the following Diversity, Equity, and Inclusion statement: we are committed to serving the needs of students, staff, faculty and guests from various backgrounds and identities. In full support of our institutional commitment to embrace diversity and practice inclusive excellence, we expect every member of our community to acknowledge, value, and uphold the guidelines set forth in the Principles of Community. As a community of scholars and life-long learners, we commit ourselves to learning together about our differences and commonalities while growing in all areas of equity, diversity, and inclusion.

Job Summary

Under general supervision of the Chief Administrative Officer (CAO), the incumbent of this position provides analytical support in contract and grant administration, budget development and comprehensive financial analysis with a mix of pre- and post- award activities associated with federal, state, private, and other agencies while ensuring compliance with University and governmental rules, regulations, and policies.

Independently work with Principal Investigators to understand new proposals and funding mechanisms, provide financial analysis and forecasting, analyze programmatic needs, and make recommendations.

Performs budget preparation, review, analysis, effort reporting, compliance, and forecasting of extramural budgets.

Acts as liaison with several central offices in the administration of contracts and grants, serve as one of the project managers and compliance officers to provide guidance and advice on policies and procedures.

Position Information

Apply by Date: 05/13/2024

Salary Range: $26.95 – $51.20 /hour

Appointment Type: Career

Number of Positions: 1

Percentage of Time: 100%

Shift Hours: Manager will advise

Location: Davis, Ca

Union Representation: CX - Clerical & Allied Services

Benefits Eligible: Yes

PHYSICAL DEMANDS

• Sitting - Constantly, Speaking - Frequently, Talk or Hear - Frequently

WORK ENVIRONMENT

• Handle competing demands with frequent interruptions. Work occasional overtime to meet operational needs and meet deadlines. Restricted vacation during peak times such as merit and promotions cycles, heavy recruitment periods.
• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

MINIMUM QUALIFICATIONS

Minimum Education/Experience:

• Experience using automated financial and payroll/personnel systems, demonstrated experience with Excel spreadsheets and database software in financial analysis, fiscal management, and financial reports.

Minimum Knowledge, Skills, and Abilities (KSA):

• Analytical and organizational skills to assume responsibility for coordination and completion of sponsored and non-sponsored projects requiring interactions with internal parties in a large organizational structure, and to compile and interpret financial data and reports.
• Strong math skills including the ability to analyze budgets in relation to shifting expenses for adjustments and ability to project costs.
• Organizational skills to manage significant volume of transactions in a fast-paced environment with overlapping deadlines, short lead times and changing priorities.
• Ability to work with a high degree of accuracy.
• Interpersonal, verbal and written communication skills to clearly and effectively interact with a diverse group of individuals to convey information, clarify situations, resolve problems, and negotiate services and/or agreements.

PREFERRED QUALIFICATIONS

Preferred Education/Experience:

• Bachelor’s degree in accounting, finance or related fields or an equivalent combination of education and experience that provides the skills, knowledge, and ability to perform the essential job duties.
• Experience using applications in an Apple MACOS environment and ability to learn new systems.

Preferred Knowledge, Skills, and Abilities (KSA):

• Familiarity with regulations governing grant budgeting, financial reporting, cost-sharing standards, cost allocation, and policies regarding use of grant funds, preferably in a higher education environment.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

For the University of California’s Affirmative Action Policy please visit: https://policy.ucop.edu/doc/4010393/PPSM-20.

For the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination.