Legal Assistant - Workers' Compensation Defense

Legal Assistant - Workers' Compensation Defense

** Work Remote Optional - California Residents ONLY

Job Purpose:

Under general direction, perform a full range of complex and responsible secretarial and legal work utilizing legal terminology, procedures, and documents. Coordinate preparation of legal documents and correspondence.

Duties and Responsibilities:

• Receive and transcribe legal dictation of status reports, conference summaries, settlement disbursement reports, etc.
• Proofread and correct prepared materials for correct grammar, spelling, punctuation, format, syntax, and content.
• Compose routine letters and memoranda using knowledge of work area instructions and guidelines.
• Maintain files, logs, and other information in connection with the work under the control of the assigned attorney.
• Prepare Pre-Trial Conference Statements, settlement documents and Trial exhibits in advance of hearings and depositions as applicable.
• Accurately document and bill for all billable work and tasks according with billing procedures.
• Operate standard office equipment such as copy machines, scanners.
• Receive and place telephone calls.
• Other duties as assigned.

Skills/Qualifications:

• Minimum 3+ years of experience as a Legal Secretary in a workers' compensation defense firm required.
• Excellent knowledge of Microsoft Outlook, Word, Adobe Acrobat, and Dropbox or other shared cloud storage.
• Skilled typing ability (minimum 75 WPM) as well as strong writing, proofreading, spelling, and grammar skills.
• A1- Law Case Management Software, VTransact, and EAMS are a plus.
• Ability to interact effectively with the public, clients, and employees; maintain confidentiality and use discretion and tact; work independently in the absence of specific instruction.

The ideal candidate will be highly organized, detail-oriented, and work well under pressure with the ability to juggle multiple projects simultaneously. Must possess excellent verbal and written communication skills and have pride in work product. This is a fast-paced position that requires critical thinking skills, and the ability to problem-solve. In addition, this role must work collaboratively with attorneys and staff at all levels to achieve goals.

Albert & Mackenzie is an established and growing California workers' compensation defense firm with multiple offices in California. Named a Great Place to Work in 2021, 2022, and 2023, as well as the winner of several Best Places to Work awards. Albert and Mackenzie offers a competitive compensation package including 100% company-sponsored employee Medical and Vision Insurance; Short Term Disability, Long Term Disability and Life insurance benefits; a 401k plan; paid time off; and optional voluntary dental plan. We offer excellent work/life balance in a collaborative and casual work environment.

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