Executive Assistant

Are you an excellent planner and organizer? We’re hiring an Executive Assistant to provide administrative support to the team lead and help us achieve our organizational goals. Your role is key to ensuring plans are made, schedules are set, meetings happen on time, and files are neatly organized and up-to-date. Ideal candidates are proactive, love diving into projects, working with others, and are interested in playing a big role in the vision of our organization. If this sounds like you, apply below!

$36,000 - $75,000 yearly

• Perform office management duties such as organizing filing systems and ordering office equipment and supplies
• Work with an executive to prepare for meetings and record minutes
• Execute other tasks as assigned by executives like picking up orders, arranging personal appointments, etc.
• Act as the main point of contact the high-level executive
• Screen incoming information from messages, phone calls, voicemails, memos, and emails, compile information, and report to an executive

Key Responsibilities:

Administrative Support:

• Manage the executive's calendar, appointments, and meetings
• Coordinate travel arrangements, accommodations, and itineraries
• Prepare and edit documents, reports, and presentations
• Handle phone calls, emails, and correspondence on behalf of the executive
• Maintain organized filing systems and document management

Client and Stakeholder Relations:

• Act as a liaison between the executive and clients, partners, and team members
• Assist with client inquiries, follow-ups, and scheduling property viewings
• Maintain a professional and welcoming environment for clients visiting the office

Real Estate Support:

• Assist with property listing coordination and management
• Help prepare and distribute marketing materials
• Maintain up-to-date property databases and listings

Financial Support:

• Assist with expense tracking, budget management, and invoicing
• Coordinate with the accounting department for financial documentation

Personal Assistance:

• Handle personal errands and tasks for the executive as needed
• Manage personal appointments and commitments

• Excellent communication skills, time management skills, interpersonal skills, and organizational skills
• Experience handling confidential information and adhering to strict deadlines
• 2 or more years as an assistant, executive assistant, or in a position performing supportive duties
• Must have graduated high school or received an equivalent certificate of completion
• Must be comfortable using Microsoft Office

Qualifications:

• Bachelor's degree in Business Administration, Real Estate, or a related field (preferred)
• Proven experience as an Executive Assistant, Personal Assistant, or in a similar role
• Strong knowledge of the real estate industry and terminology
• Exceptional organizational and time management skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Excellent communication and interpersonal abilities
• Discretion and the ability to handle confidential information
• Detail-oriented with a strong sense of initiative
• Ability to work independently and prioritize tasks effectively
• Familiarity with real estate software and tools is a plus

Skills Required:

• Time management
• Communication
• Multitasking
• Problem-solving
• Adaptability
• Organization
• Attention to detail
• Technology proficiency
• Client service
• Confidentiality

We are a boutique-style real estate brokerage located on the North Shore of Lake Tahoe and we opened our doors in 2012. Our Broker/Owner is a third-generation real estate broker who lives to play in the mountains. Our natural culture makes us more like realty-life coaches than just REALTORS. We are a small elite group of patient, trustworthy, tenacious, strategic, super nice folks. We have an incredible sense about who we are, who our clients want to partner with and all things related to buying and selling property.