Office Administrator

Flexible Pavements of Ohio (FPO) is an association representing the interests of the asphalt paving industry in the state of Ohio. FPO is seeking to fill the position of Office Administrator at the location listed below.

The applicant should be proficient in various computer skills and software to include Microsoft Office and web-based communication tools. Applicant should be detail oriented and have a very strong customer focus and possess knowledge of financial management. Excellent written, verbal and electronic communication skills are a must.  An Associate’s Degree in Business Administration or related field is preferred or relevant work experience will be considered. Some travel may be required.

The following is a list of the primary duties of this position. This list is not all inclusive and there may be additional duties added or removed at the discretion of the Executive Director.

• Financial & Accounting: Tracking of Association annual budget, preparation of invoices and payable expenses, coordination of office payroll and taxes with relevant consultants. Management and reporting of Association and related organizational bank accounts, financial investments and retirement funds.
• Scheduling & Planning: Responsible for scheduling and planning annual events, training seminars and other meetings as necessary with Association staff, committees, training instructors, etc. This may include meeting registration, event organization and coordination with facility staff, etc. Event management experience is preferred.
• Website Maintenance & Social Media: Responsible for maintaining and updating the FPO website and social media channels. Duties to include website management and maintenance, social media posts and other online based organizational outreach.
• Member & External Communication: Responsible for coordination of Association magazine, maintenance of the FPO office calendar, promotion of Association meetings, scheduling of office meeting space, procurement of office supplies, meeting & event supplies and other office equipment. Communication through mass email database. Draft and distribute information following Association events and as needed. Responsible for upkeep and maintenance of membership database.
• Daily & Miscellaneous: General administrative office responsibilities including but not limited to processing daily mail, email and phone inquiries, incoming payments, and invoices. Become proficient and knowledgeable of Association administered training programs and assist as needed. Filing required reports to state and federal governmental agencies. Additional duties deemed necessary by the Board of Directors and/or the Executive Director.