Proposal Coordinator

Proposal Coordinator
Herndon, VA (2 days onsite)

MUST:
Experienced Proposal Coordinator
2 – 4 years of Proposal Coordinator for Federal Commercial, State and Local Government
2 – 4 years RFQ, RFI, RFP
2 -4 years of Proposal Coordinator & Proposal Writing
Experience supporting C-level executives, Capture Managers, and Proposal Manager/Writers as it pertains to the proposal process ; Familiarity with RFP, RFI, RFQs
Must be able to meet deadlines and quickly adapt to shifting priorities and workflow
Must be proficient with Office365 and Adobe applications
Bachelor's degree preferred or equivalent of education and work experience is required

DUTIES:
Coordinate with the Proposal team to include supporting; C-level executives, Capture Managers, and Proposal Manager/Writers
Assisting with the creation of capture and proposal templates and updates
Maintaining and updating the pipeline and updating subsidiary Presidents accordingly
Creating folders on the x:drive as opportunities are moved to pursue, and, update if decision to pursue is changed
Maintaining folders by updating RFP revisions and other related document revisions
Monitoring data calls, ensuring all are complete and submitted for opportunities
Providing creative and technical support for researching, drafting, and editing proposal content
Assisting with final proposal formatting and production
Submitting graphics requests and ensuring responses are final
Managing small task order responses with the assistance of the Proposal Manager/Writer
Providing Client and administrative support to the proposal and capture team as necessary
Researching, compiling, organizing, and revising information from various sources to generate Client documents including presentations, task order requests, capability statements, and responses to Requests for Information (RFIs) and Requests for Quotations/Proposals (RFQ/RFPs).
Analyzing, reviewing, and fully understanding stated requirements in various Government statement of work/performance work statement or solicitation documents to manage production, maintain quality control, and ensure compliance with standard requirements on each response, including corporate style guide/branding guidelines, department procedures/standards, customer instructions, and mandatory solicitation requirements
Distributing RFP and associated materials and ensuring that all updates, amendments, and modifications are communicated across the Client/proposal development team
Drafting response outlines and pulling together initial inputs based on available content, and uses available inputs to develop new responses
Assisting with researching, writing, editing, and formatting throughout the proposal process based on style guides and the proposal plan, and supporting the final proposal production and packaging, as applicable
Preparing proposal documents in coordination with proposal manager/writers, meeting required deadlines to ensure that the final output is compliant with the RFP and proposal plan
Coordinating all proposal data and production efforts to produce high quality documents for reviews and approvals
Maintaining and updating general proposal files/folders including project descriptions, resumes, written proposal sections, past performance, graphics, and related templates
Scheduling meetings and making certain that all materials needed for meetings, including presentations, agendas, conference lines/equipment, and related needs, are handled

#INDPRO
*Progression, Inc. is an equal opportunity and affirmative action employer. Progression, Inc. is committed to administering all employment and personnel actions on the basis of merit and free of discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or status as an individual with a disability. Consistent with this commitment, we are dedicated to the employment and advancement of qualified minorities, women, individuals with disabilities, protected veterans, persons of all ethnic backgrounds and religions according to their abilities.*