Administrative Specialist Intern

Summary of Responsibilities

This position is responsible for office administrative operations and assisting other team projects. The administrative operations include but not limited to general clerical tasks, office property and supply management, documentation management, internal system administration, and serve as back-up role for other functions within the team.

Major Job Duties

Responsible for the daily management of the company office, including material procurement, facility maintenance, environmental sanitation, and property support.

Assist in organizing and arranging meetings/trainings, including writing meeting minutes, booking meeting rooms, preparing materials, and testing equipment.

Responsible for the company's office expenses, including purchasing, payment, installation, maintenance, and updates, to ensure the office's regular operation.

Responsible for supplier management, communication, and relationship maintenance.

Handle the company's secretarial work, including document organization, file archiving, seal management, and handling of mail and parcels.

Ensure the company's administrative management and support comply with relevant laws, regulations, and compliance requirements.

Provide administrative support to company employees, including booking flights and hotels, processing visa applications, and processing reimbursement reports.

Maintain, remind, and urge the company's shared task list.

Collect and remind the company's departments' weekly reports.

Other responsibilities assigned by the supervisor

Minimum Qualification

Bachelor’s degree or above

Strong organizational skill and attention to details.

Outstanding verbal and written communication skills.

Solid problem-solving and teamwork abilities.

Multitasking and analytical skills.

Ability to handle confidential information.

Fluent in spoken and written English & Mandarin, Spanish is a plus.

This is a Full-time/Non-Exempt intern position.