Executive Assistant

POSITION SUMMARY

The Hills Church Executive Assistant position is responsible for ensuring administrative and project support to the executive leadership at Hills Church. This is a high-level role that will help bring continual continuity and care to the team, Church and mission. This is an onsite role that requires 5+ years of professional full-time experience. We are open to part-time vs. full-time role creation. 

RESPONSIBILITIES

• Provides support for one or more Pastor(s)
• Maintain Pastor’s appointments/calendar by planning and scheduling meetings
• Email management and organization
• Digital File Management 
• Create structure/workflow/processes
• CRM administration (Planning Center Online): updates & data entry
• Some event planning and coordination
• Manage and process expense reports
• Special Project assistance/coordination/lead 
• Excellent Staff Care/Morale  Support 

QUALIFICATIONS AND PERSONAL ATTRIBUTES

To perform this job successfully, an individual must be able to perform each essential duty in a satisfactory fashion. The requirements listed below are representative of the knowledge, skill, character and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficient working with MAC & PC’s; database experience; excel
• Experience with project coordination
• Knowledge of and proficiency in general administrative skills
• Strong communication skills
• Maintain a strong sense of partnership, teamwork and friendly collegiality with Pastors and others in leadership
• Love and engage with people in this congregation, tangibly and genuinely
• A passion for working with others and an ability to challenge them to grow deeper in their faith
• A self-starter with drive, passion and initiative
• Teachable and willing to be held accountable
• Ability to understand, motivate, and support ministry leaders
• A proven track record of effective leadership, judgment, and above-reproach character
• Confidential, helpful, cheerful, diplomatic, caring and positive attitude at ALL times
• A willingness to grow and adapt to the inevitable changes found in a growing local church
• A shepherd’s temperament; servant-leader/mentor attitude and inclination
• Expert level written and verbal communication skills; strong interpersonal skills – ability to communicate persuasively and compassionately both orally and in writing
• Demonstrate an ongoing and growing relationship with Jesus Christ
• Maintain alliance with Hills Church goals, strategies and vision
• Maintain regular attendance at worship services and demonstrate active membership at Hills Church 
• Prior Church staff experience is a huge plus but not a requirement. 

PHYSICAL DEMANDS/WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to bend, stoop, reach, and carry. The employee is frequently required to stand, walk and use hands. Specific vision abilities required by this job include close and distance vision. Communication requirements include verbal speech and written communication.