Legal Administrative Assistant

*Please read this posting in its entirety for directions on how to apply.*

At Anderson, Dorn & Rader we assist families with their estate planning, trust and estate administration, and business planning needs to see them through life’s various changes and challenges. Our firm, our team, and the services we provide are driven by our core values:  superior client service, education, empathy, teamwork, technical expertise, problem solving, and team culture. We strive to create a healthy and fun environment for our employees by fostering an open communication policy and acknowledging achieved goals and exemplary work performance, resulting in a sense of comradery and collaboration.

We’re looking for a full-time Administrative Assistant who is a self-starter and possesses excellent communication skills to join our team. Our ideal candidate is willing to wear many hats in the office and step into a supportive administrative roll, involving assisting clients with the formation and maintenance of limited-liability companies, providing coverage to our Front Office Administrator, who welcomes our clients, manages a busy appointment calendar, and handles multiple phone lines and a variety of office administrative tasks. We are looking for a friendly person who is eager to learn and wants to grow in their skills and responsibilities down the line. If this sounds like you, we want to talk with you!

What We Offer

We have a comprehensive benefits package including:

• Competitive pay ($16 - $22 per hour, depending on experience)
• Paid time off
• All federal holidays
• Medical, dental, and vision insurance
• FSA
• HRA and HSA
• 401k
• Business casual dress code
• We encourage cross-training, resulting in valuable experience
• Training and education from nationally recognized experts

Must-Haves to be Successful in This Role

• Required 1-2 years’ (minimum) work experience in a law firm or similar professional office setting with extensive client interaction
• Estate planning background helpful but not required
• Friendly and professional demeanor both in person and over the phone
• Capable of multi-tasking and pivoting from one task to another
• Has excellent verbal, grammar, and proofing skills
• Is detailed oriented and has strong time management and organizational skills to accurately manage multiple calendars, competing priorities, deadlines, and various tasks
• Is self-directed, openly collaborates, and works well in a team environment
• Approaches challenges as an opportunity for growth and improvement to our systems
• Is adept at using MS Outlook, Word, Excel, Teams, SharePoint, OneDrive, and Zoom
• Experience using Clio Manage and Clio Grow preferred, but not required

Job Duties

·         Formation of LLCs & drafting LLC organizational documents

·         Signing appointments with clients of LLC documents

·         Renewal of entity licenses and associated documents in NV and CA

·         Frequently working with Silverflume, the NV Secretary of State website

·         Drafting and recording of Deeds for LLCs

·         Generating invoices on Clio and following up with payment submissions

·         Mailing clients their renewal documents every month upon submission

·         Interaction with clients to answer entity questions

·         Back up/support to the Front Office Administrator

·         Support team member to multiple departments in the firm

·         Running office errands (requiring a car and valid NVDL)

·         Retrieving files from local storage space (5 minutes from our office)

·         Scanning

·         Open to learning how to create other estate planning documents for clients in future

Schedule: Full-time, Monday-Friday, 8:30 a.m. to 5:00 p.m.

If you are looking for an opportunity to make a difference in the lives of many families, please email your cover letter and resume to info@nvestateplanning.com. Please begin your email subject with two words to let us know you read this job posting in entirety: Mad Hatter. Before your interview, we suggest you learn more about us at www.nvestateplanning.com.