Administrative Support Services Specialist
DRT Strategies, Inc.
Arlington, VA
Administrative Support Services Specialist
DRT Strategies, Inc.
Arlington, VA
- Full-Time
Job Description
Overview
DRT Strategies delivers expert management consulting and information technology (IT) solutions to large federal agencies, the U.S. Navy, state and local government and commercial clients in health care, technology, and financial services industries.
The three letters of our name, DRT, stand for Driving Resolution Together, which is the core philosophy on which the company was founded. That is, we collaborate with our clients to solve their most pressing challenges - together.
We are problem solvers dedicated to your success, combining Fortune 500 experience with small business responsiveness. We have established a reputation with our clients as a forward-thinking consulting firm with demonstrated success in implementing solutions that lead to meaningful results. Our world-class consultants unite people to work collaboratively to achieve project goals and make your vision a reality.
What are we looking for?
The individual shall possess an advanced level of administrative experience with the ability to perform administrative type functions within CVM's Office of Management and the Office of the Director. The individual shall be able to complete non-routine assignments/tasks in a timely manner. The individual shall be able to perform independently, under pressure, manage multiple tasks/assignments, and adapt to an environment of "high level," quick response activities/tasks. Punctuality and reliable attendance are crucial. The individual shall be knowledgeable in "high level" office routines/environments and have an understanding of the organization, programs, and procedures related to the work of the office. The individual shall be familiar with how a "high level" executive office functions, standard concepts, practices, and procedures of an office environment and shall be proficient in Microsoft Word, Excel, and Power Point. The individual shall be extremely proficient in Microsoft Outlook. The individual will need to rely on experience and judgment to plan and accomplish multiple tasks as assigned. The individual shall possess a professional, mature, and courteous phone demeanor. The individual shall be outgoing, positive, creative, and self-motivated.
Fun stuff you will do on the job:
• As necessary, answer Office of Management’s and the Executive Officer’s phone lines.
• General clerical/administrative support duties to the Office of Management and the Office of the Director including, but not limited to, signing for packages, distributing mail twice daily, and maintaining staff mailboxes.
• Prepare Microsoft Power Point, Excel, Word, and Publisher documents as needed.
• Perform data entry.
• Act as an LMS Administrator in the HHS Learning Portal.
• Act as a Timekeeper in ITAS.
• Maintain Staff Director’s calendars
• Provide administrative support in SharePoint and/or similar repository and document management system(s) as needed.
• Proofread documents as needed for correct grammar, spelling, and punctuation.
• Photocopying, shredding, scanning documents as needed.
• Greet guests and direct visitors to government offices.
• Mailing of packages through United Parcel Service (UPS) online
This is you:
• Ability to communicate effectively, orally and in writing.
• Ability to provide tactful and courteous telephone support and customer service.
• Ability to operate office equipment/machines such as photocopier, shredder, scanner, fax machine
• Knowledge of computer software and programs such as Microsoft Word, Excel, PowerPoint, and Outlook.
• Demonstrates ability/experience to work in high level office setting.
• Ability to manage multiple task-priorities.
• General knowledge and experience working with the federal government; especially the Food and Drug Administration (FDA).
• Knowledge of grammar, spelling, punctuation, and required formats sufficient to recognize and correct errors in various types of documents.
• Detail-orientation and critical thinking skills
• Ability to manage workload and time efficiently
• Ability to work independently at times and to collaborate as part of a team in a fast-paced environment
Education and Training
• High School Diploma Required
DRT’s culture is reflective of our core values:
DRT Strategies, Inc. (DRT) celebrates diversity and is proud to provide Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetics, disability, or protected veteran status. In addition to federal law requirements, DRT complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
DRT Strategies delivers expert management consulting and information technology (IT) solutions to large federal agencies, the U.S. Navy, state and local government and commercial clients in health care, technology, and financial services industries.
The three letters of our name, DRT, stand for Driving Resolution Together, which is the core philosophy on which the company was founded. That is, we collaborate with our clients to solve their most pressing challenges - together.
We are problem solvers dedicated to your success, combining Fortune 500 experience with small business responsiveness. We have established a reputation with our clients as a forward-thinking consulting firm with demonstrated success in implementing solutions that lead to meaningful results. Our world-class consultants unite people to work collaboratively to achieve project goals and make your vision a reality.
What are we looking for?
The individual shall possess an advanced level of administrative experience with the ability to perform administrative type functions within CVM's Office of Management and the Office of the Director. The individual shall be able to complete non-routine assignments/tasks in a timely manner. The individual shall be able to perform independently, under pressure, manage multiple tasks/assignments, and adapt to an environment of "high level," quick response activities/tasks. Punctuality and reliable attendance are crucial. The individual shall be knowledgeable in "high level" office routines/environments and have an understanding of the organization, programs, and procedures related to the work of the office. The individual shall be familiar with how a "high level" executive office functions, standard concepts, practices, and procedures of an office environment and shall be proficient in Microsoft Word, Excel, and Power Point. The individual shall be extremely proficient in Microsoft Outlook. The individual will need to rely on experience and judgment to plan and accomplish multiple tasks as assigned. The individual shall possess a professional, mature, and courteous phone demeanor. The individual shall be outgoing, positive, creative, and self-motivated.
Fun stuff you will do on the job:
• As necessary, answer Office of Management’s and the Executive Officer’s phone lines.
• General clerical/administrative support duties to the Office of Management and the Office of the Director including, but not limited to, signing for packages, distributing mail twice daily, and maintaining staff mailboxes.
• Prepare Microsoft Power Point, Excel, Word, and Publisher documents as needed.
• Perform data entry.
• Act as an LMS Administrator in the HHS Learning Portal.
• Act as a Timekeeper in ITAS.
• Maintain Staff Director’s calendars
• Provide administrative support in SharePoint and/or similar repository and document management system(s) as needed.
• Proofread documents as needed for correct grammar, spelling, and punctuation.
• Photocopying, shredding, scanning documents as needed.
• Greet guests and direct visitors to government offices.
• Mailing of packages through United Parcel Service (UPS) online
This is you:
• Ability to communicate effectively, orally and in writing.
• Ability to provide tactful and courteous telephone support and customer service.
• Ability to operate office equipment/machines such as photocopier, shredder, scanner, fax machine
• Knowledge of computer software and programs such as Microsoft Word, Excel, PowerPoint, and Outlook.
• Demonstrates ability/experience to work in high level office setting.
• Ability to manage multiple task-priorities.
• General knowledge and experience working with the federal government; especially the Food and Drug Administration (FDA).
• Knowledge of grammar, spelling, punctuation, and required formats sufficient to recognize and correct errors in various types of documents.
• Detail-orientation and critical thinking skills
• Ability to manage workload and time efficiently
• Ability to work independently at times and to collaborate as part of a team in a fast-paced environment
Education and Training
• High School Diploma Required
DRT’s culture is reflective of our core values:
- Professionalism: Be a leader and someone your customers and colleagues can count on by taking ownership and accountability for your work. Demonstrate a solution-oriented mindset and bias for action. Show empathy, dignity, and respect for each other. Be "high minded", maintain a calm demeanor when dealing with ambiguity or adversity and stay out of the fray (i.e., avoid drama).
- Quality: Do things right and do the right thing. Pursue excellence in your work by delivering quality services and products that provide high value and return on investment (ROI).
- Teamwork: Work with each other, the customer, and DRT. Demonstrate flexibility, a positive attitude and willingness to work collaboratively to help others and share information.
- Customer Mission Focused: Commit to customer success and strive to exceed expectations by understanding the mission, executing the customer's vision, and solving challenges to drive results and achieve mission goals. Build meaningful customer relationships by asking thoughtful questions, listening, and operating transparently.
- Growth Mindedness: Commit to company, team, and personal growth. Embrace an entrepreneurial spirit by actively seeking opportunities to support new customer projects and/or solve problems. Actively work to improve your skills, learn to be comfortable with ambiguity, and be resourceful and willing to figure things out and add value.
DRT Strategies, Inc. (DRT) celebrates diversity and is proud to provide Equal Employment Opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, genetics, disability, or protected veteran status. In addition to federal law requirements, DRT complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.
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Address
DRT Strategies, Inc.
Arlington, VA
22209
USA
Industry
Business
Posted date
9 days ago
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