Excellent job Opportunity for "Operations Coordinator" with the National Institute of Health (NIH)

PriceSenz Bethesda, MD

Excellent job Opportunity for "Operations Coordinator" with the National Institute of Health (NIH)

PriceSenz

Bethesda, MD

Expired: 13 days ago Applications are no longer accepted.

Full-Time

Job Description

Company Info

Job Description

Operations Coordinator

Work Location : NIMHD, 6707 Democracy Blvd, Suite 800, Bethesda, MD 20892

Weekly Hours : FT, 30-40 hours per week

Position Requirements

Overall Position Summary and Objectives

Under this task order, the contractor will independently provide support services to satisfy the overall operational objectives of the National Institute on Minority Health and Health Disparities. The primary objective is to provide services and deliverables through performance of support services.

Min Education - Bachelor's

Certifications & Licenses

Minimum of ten (10) years of related experience. NIH experience is preferred
Preferred Candidates - 5 years of NIH experience

Skills

Knowledge of NIH procurement, purchasing and administrative systems.
Project management, website content management
Meeting minutes/summary reports
Meeting coordination
Travel planning
Data analysis
Calendaring
Scheduling
Expense reconciliation, project management/planning, timekeeping, fellowship program management
Social Media, knowledge of the Federal Travel Regulation
Executive level support
Outreach Activities

Software

SharePoint
MS Office
Concur
WebEx
ITAS
PowerPoint

Field of Study

Operations Logistics and E-Commerce
Business Management and Administration
General Business
Hospitality Management
Human Resources and Personnel Management
Miscellaneous Business & Medical Administration
Humanities

Statement of Work Details

Provides support for various procurement and administrative tasks.

Work with staff on proofreading, recommending, interpreting, and/or implementing internal Division policies and procedures
Work with staff on proofreading, recommending, interpreting, and/or implementing internal Division policies and procedures.
Update and develop content for web sites and/or SharePoint Site for Division intranet, and other formats of communication, and monitor for currency and accuracy of information.
Prepare, review, and route various actions for submission to the Division Director and Administrative Officer.

Acts as point of contact with management and administrative, budget and property management staff.

Collaborate with Division Director, Division Staff, and Administrative Officer on a variety of Actions. Is the primary Point of Contact between the Division Staff and the Division Director and Administrative Officer.
Coordinate, track and act as liaison for the Division on a variety of items.
Proactively researches policy (HHS, NIH, NIMHD, and Division) to answer Division staff questions. Works collaboratively with Administrative Officer to ensure any guidance provided aligns with NIMHD practices.

Provides guidance to staff on Federal guidelines and procedures.

Prepare SOPs and review for accuracy; maintain knowledge of current regulations, policies, and procedures concerning the Division.
Maintain SOPs, guidance documents or instructions associated with the programs and systems used in the organization.

Prepares inventory and purchase requests and assists with property management.

Maintain office records including office procurements and reimbursement procedures.
Prepare requisitions for purchase of office supplies and miscellaneous items; maintain office records including office procurements and reimbursement procedures.
Enter requests for office supplies using POTS.

Coordinates with management on special projects.

Researchers and proposes new administrative procedures.

Other

Set up and format spreadsheets to analyze information
Coordinate the preparation of a variety of items such as travel requests, professional service orders, requests for travel, outside activities, official duty memoranda, trainingrequests, individualmass mailings, correspondence, reports and various forms
Gather and analyze information about processes and programs; prepare reports, letters, and other documents for review and input for programs, policies, and activities
Coordinate the printing and conversion of paper documents to electronic files
Prepare PowerPoint Presentations
Compiles and reviews various types of memes, documents, and packages
Develop, maintain and utilize various administrative databases
Compile data and create and maintain PowerPoint presentations.
Format and submit summaries for yearly grant reviews including financials
Track, record and route protocols for scientific review