Office Manager

Lake Forest Glen Homeowners Association   Tahoe City, CA   Full-time     Office/Clerical
Posted on July 5, 2024

Lake Forest Glen Homeowners Association (LFG HOA) is seeking an experienced office manager, with excellent organizational skills and knowledge of modern computer applications to support the operations of the LFG HOA. The position is initially expected to be hourly and includes medical and other benefits. LFG HOA is one of the larger community associations in the Tahoe basin, covering a little over 5 acres and comprising 234 units. Located 2 miles north of Tahoe City, on the lake side of highway 28 and adjacent to the north shore bike path, Skylandia State Park and beach, Lake Forest beach, and the Tahoe Cross-Country ski area, the community is well positioned to benefit from all that Lake Tahoe has to offer. The association was developed in the early 1970s and has been steadily improved since that time. In 2012 a renovation of Lake Forest Meadow resulted in the whole of the community being removed from the FEMA flood zone.

Pay: $35-$50/hour dependent on experience.

Benefits: Includes medical through Blue Shield. Hours: Initially expected to be a full-time position (40 hours/week) with some flexibility on days to be worked, and once-a-month Saturday morning responsibilities.

Overtime & Holidays: LFG HOA complies with State of California laws that include overtime for more than eight hours worked in any workday or more than 40 hours in any workweek. It is not expected that this position will work on federal holidays. Location: Primarily on site at the association office, with flexibility for work from home based on work activities.

Office location: The HOA office is located within LFG complex at 3101 Lake Forest Road, Tahoe City, CA.

Key Responsibilities: Managing and responding to homeowner and vendor communications, via phone, email, and mail. Financial administration for the common area assets of the association, including but not limited to: Working with the association’s bookkeeper to ensure receipts and payables are managed timely and accurately. Managing receipt and deposit of Homeowner Dues. Working with the board treasurer to plan and project a budget, compare to actual budget and make changes as needed to meet goals. (1-year, 5-year, 10-year etc.) Log, manage and track work items in conjunction with the association’s maintenance and grounds staff to ensure timely resolution. Schedule and deliver the necessary HOA communications to homeowners as required by state law. Maintain an up-to-date database of homeowner details as needed to successfully operate the HOA. Attend and facilitate monthly HOA Board meetings for ten months out of the year. Implement resolutions and directives of the board of directors to oversee the operation of a common interest development. Implement provisions of governing documents, as defined in Section 4150 of the Civil Code, that govern the operation of this common interest development.

General Skills & Capabilities: Self-organized and motivated, an excellent communicator both verbally and in writing, able to achieve tasks and meet deadlines without day-to-day supervision. Able to give presentations to small groups. Ability to identify challenges or opportunities within the organization, find various solutions to implement, initiate, monitor and make changes if needed. Ability to create and share documents via Teams or SharePoint, setup and run meetings on-line and ideally have familiarity with updating websites using WordPress or similar. Knowledge of planning and managing the financial aspects of projects, including the use of spreadsheets to track progress. The ability to collaborate across small teams is an advantage.

Education or Experience level: High school diploma or GED required Bachelor’s Degree preferred 1 year of office management experience required 2+ years of office management preferred Microsoft Office experience preferred Website management preferred Authorization to work in the US is required, and this position is unable to offer future sponsorship for an employment visa.

Lake Forest Glen Homeowners Association is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Lake Forest Glen Homeowners Association makes hiring decisions based solely on qualifications, merit, and business needs at the time. Education Level: High school education or GED required Experience Level: Management experience required References: Submit references when applying.